When in 2005 the Department of Education decided to decentralise the process of allotting seats for engineering/medical colleges in the State, little did anyone imagine that this year candidates would be able to participate in the Centralised Allotment Process (CAP) from the comfort of their homes. No student imagined that he/she would be able to submit preferences for over 500 course-college combinations and that the higher order option can be revised many times over.
Yet, all this now is a distinct reality as the Government has thrown its weight behind the special software designed by the National Informatics Centre (NIC) that enables the office of the Commissioner for Entrance Examination to fully automate the entire process of the CAP.
In the previous years candidates had to report for the CAP at pre-specified venues, during pre-specified time slots and choose courses and colleges that are open at that point of time.
The new system
As per the new system, all a candidate will have to do is to log on to a designated website by giving the roll number, the application number and the key number that is given in the candidate's admit card.
The advantage here is that the application number and the key number is normally known only to a candidate and, therefore, the likelihood of any unauthorised entry into the site is very slim. Moreover, after the first entry, once a candidate sets the password for the site, unauthorised entry is rendered more or less impossible.
Once the candidate is on to the home page, he/she sees on screen the full list of courses and colleges for which he/she is eligible to submit options. If a candidate has written both the engineering and medical entrance, he/she can submit more than 500 course-college options. In the earlier system, a candidate was able to select a seat only from among those that were available at that point of time.
Provided along with the course-college lists is the `last rank admitted' details for a course in a particular college. Using this data, from the CAP 2005, a candidate can roughly assess the possibility of his/her getting admitted to that course in that college. In the box given beside each college/course the candidate can mark his/her priority number. This priority list can be revised any number of times during the period of 7 to 10 days allowed for this purpose. Candidates can also take printouts of the `worksheet' on which they have marked the preferences. After the window for marking preferences is over, the web page will be blocked and `frozen' so that candidates can take a final look at their option list without making any further changes.
According to NIC officials, such a system totally does away with the tensions associated with reporting to a CAP venue and choosing a seat/college within a few minutes.
Once all the candidates' options are in, the NIC will trigger the command for the computer to begin the automated allotment. This allotment will be done by a stand-alone computer that is hacker-proof. The software's algorithm co-relates the candidate's rank and preference with the courses and college available and assigns a course and college to candidate. All this, say NIC officials, will be done in about 48 hours. The details of the allotment will then be posted on the same web site that the students logged on at first.
After the first round of allotment, the candidates will have the option of cancelling their higher- order option or revising that option list.
Fee payment
The students will also be asked to pay the fee for their course at the nearest designated branch of the Canara Bank. Once the banks report the list of students who have paid the fee, the first re-allotment is done by omitting those who did not pay.
At this point while some students may get a course/college change, yet others may get allotment for the first time. Also, any change in the fee will have to be paid at the Canara Bank while those who get allotment for the first time will have to pay the entire fee.
Joining memo
The next stage is the sending of the joining memo to the students; this too is done over the Net. One feature of the new system is that candidates will have to produce various documents only while reporting to the college.
The flip side of this is the possibility of non-eligible candidates making it right to this stage of allotment. Under the earlier system, such candidates were eliminated right at the CAP venue itself. Moreover, if many candidates are eliminated during the actual admission stage - the penultimate round of allotment - there may be too many course/college changes of students in the last round.
Once the colleges report online to the NIC the details of admissions, the last round of allotment is held by eliminating those who failed to report for admission. This would bring to an end the allotment process under the new system.
Stumbling block
A major stumbling block that this system could face, something that NIC officials themselves admit, is the non-availability of adequate Internet access to all those who are eligible to participate in the CAP. This holds especially for those living in the rural areas. Though the Department of Education plans to set up computer and Net access facilities at designated centres in all the 14 districts, there is no predicting whether this would be sufficient.
But then that is a gamble that the Government is willing to take to implement what it sees as a better system for engineering/medical seat allotment.
Courtesy: The Hindu